HR Executive Assistant

We are  looking for a “jack-of-all-trades,”proactive, hardworking, administrative professional who can support our business and human resources operations. We are seeking an individual who is task-focused and able to keep details organized and moving forward. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Management Team, Board of Directors, volunteers, donors, program participants and all staff members. To perform this job successfully, the individual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion.

GENERAL RESPONSIBILITIES

• Serve as an Administrative Assistant to the CEO and Director of HR & Finance
• Act as backup to Director of HR & Finance
• Responsible for onboarding and orientation of new hires
• Responsible for full cycle of recruitment of new employees
• Partner with leadership team on employee development and coaching discussions
• Order and maintain office supplies 
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel. Exercise discretion in committing time and evaluating needs
• Assist in CEO activities and processes including project planning, prioritization, initiation AND execution, as well as in fostering collaboration of staff, donors, volunteers and key stakeholders
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Sort and triage mail; maintain e-mail and other address directories
• Maintain paper and electronic filing systems
• Maintain confidential and sensitive information
• Attend meetings as requested and take notes of discussion and next steps
• Coordinate and execute courtesy acts on behalf of Freedom including birthday/work anniversary recognition and gifts of kindness to key stakeholders
• Other duties as assigned  

SKILLS & QUALIFICATIONS

• High attention to detail and proven organizational skills
• Excellent communication skills (written and verbal), prefer writing, editing and proofreading experience
• A team player capable of cultivating productive work relationships across the organization
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Strong work ethic and “can-do” attitude
• A detail oriented self starter with prior experience in the human resources field 
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Ability to problem-solve and anticipate needs
• Flexible with the ever ebbing and flowing needs of a growing company
• Associates Degree or relevant experience
• Most importantly, love to have fun while changing the world!

Raring to join us? We would LOVE that! Candidates offering lived experience or diversity are encouraged to apply.

In keeping with Freedom a la Cart’s commitment to diversity, community engagement, and social justice, we seek candidates who cultivate an equitable workplace environment. 

We believe that our clients, staff, board of directors, and volunteers should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability. Freedom a la Cart is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.